1. Select the date of the audit planning.
2. Assign responsibility for the audit to a user. This is a mandatory field.
3. Give the audit programme a name that describes the nature of it.
4. Inform the system what type of audit is being conducted, is it an initial audit, scheduled, limited on-site audit, on-site audit, paper audit, questionnaire, re-audit, remote audit, technical visit, traceability audit, or other. This is a mandatory field.
5. Provide a due date that the audit must be completed.
6. Define the scope of the audit programme.
7. Detail what (if anything) is excluded from the scope of the audit.

1. Define the plant size.
2. How many employees work in this site/company?
3. How many HACCP/ Food Safety plans does the plant have?
4. Has the supplier subcontracted some of its processes to third parties?
5. Has something changed since the last audit was conducted?
6. Give a brief description of the site and the nature of the business.
7. Describe which product categories the company represents or handles.

1. What is the rationale of the finished product safety (most vital features that would make products safe to consume) for this supplier's products? 
2. Is the company or the supplied materials high care?
3. Is the company or the supplied materials high risk?
4. List all the allergens that are handled on-site.
5. Are there any product claims e.g. organic, HALAL, Kosher, Vegan, etc.?
6. Has the supplier had product recalls during the last year?
7. List the products that were in production during the audit.

1. Here you can specify who was present in the audit team. Auditor name is a mandatory field when there is an existing line.

2. Add the auditor's number if applicable, otherwise leave blank.

3. Select the role each auditor listed has e.g. Auditor, Lead Auditor, or Observer. Role is a mandatory field when there is an existing line.

4. You can define the different parts of the audit each auditor was present for.

5. Delete the line if you are not adding auditor details.

6. Use the Add Line button to list out each auditor.

7. Define who attended the audit from the supplier side. If you are adding attendees from the supplier the Person Name is mandatory.

8. Add the position of each attendee e.g. QA Manager.

9. You can define the different parts of the audit each attendee was present for.

10. Use the Add Line button to list out each attendee.

11. Delete the line if you are not adding attendee details.

12. Click Save to save your work. Mandatory fields are not required to be completed to click Save - if you are not ready to add details to the Key Audit Personnel and Supplier Attendance sections use the delete button to remove the line and then you can save.

13. Click Save & Submit to complete and close-out the section. All highlighted mandatory fields require completion in order to save and submit.

1. If a doclist was added to the audit programme, it will appear at the top of the record section.
2. Work through the audit items.
3. Select the correct answer alternative from the Response column.
4. Enter any notes, comments or observations made.
5. For non-conforming items you may split your findings into two items - this way you can create two separate non-conformances from a single audit item but deal with them separately.
6. You may attach audit evidence and documents to each audit item. Click here to refer to an article on secure file uploading.
7. Generate corrective actions for the non-conforming audit items that require it.

Important: The Corrective Action listed in the selection menu is a Supplier Corrective Action. This means, that if the user has configured the Alerts module, that the Corrective Action launched will inform the Supplier about the issue. If you wish to create a Corrective Action for internal use you may do so in the Actions menu.

Document Approval:

Documents attached in the Doclist may require individual approval from an approver or multiple approvers. When the Record stage of the audit is Saved and Submitted by the Assigned Assessor, the documents attached in the doclist will then require approval by the approvers. An email notification will be sent to the approvers for each document and an action will appear in the Documents module Actions tab for each document pending approval.

Please click HERE for more details on approving documents attached in a doclist.

1. The score of the audit will populate here. While working through the stage you can click Save and the score of the audit will update. Note: If 'Show Score Result in Audit Record Stage' was not enabled in the audit programme, then no score result will populate here.
2. Use the Report field for any overall notes or comments on the audit checklist.
3. While completing the record click Save to save your work.
4. When the stage has been fully completed and your ready to progress on to the next stage, click Save & Submit.

The non-conformance report can be used to list any non-conformance's uncovered by the audit and which are due for action and follow-up.

1. Enter the non-conformance details.
2. Select the category of non-conformance - Critical, Major, Minor or Recommendation.
3. Select the contact of the supplier responsible for each corrective action.
4. Define a due date for the supplier corrective action(s).
5. Enter a quick report on the supplier corrective actions.

1. The Audit Score is calculated automatically based on the Rating scale that was used.
2. The Audit Result is automatically selected based on the Rating scale that was used but you may change this manually. This is a mandatory field.
3. The Audit Rating is also automatically selected, but you can change this manually if you have to. This is a mandatory field.
4. Select the Audit Status - either Approved or Not Approved. This will become the new supplier approval status.
5. The Summary table tells you the audit scores, ratings, results, and the number of non-conformances in each section of the audit.
6. The Responses table tells you how many answers have been given with each answer category in each section of the audit.
7. Give a short report on the result of the audit.

In this section detail how much time was spent on each part of the audit. After the record is saved the software will automatically calculate how many hours were spent in which activity. This will allow you to assess how effectively you spent your time during this supplier audit.

1. Here you can mark down the results from previous audit. This will help you keep track on the development of the supplier (If the supplier has been audited previously i.e. a record has been completed from the same programme as the current record, the previous audit rating and date of audit appears automatically).
2. You can also schedule the next supplier audit and define how often it should be repeated.
3. You may also provide a quick post audit report.