Monitoring Module Dashboard
The Summary tab in the Monitoring module contains a dashboard made up of several smaller ‘dashlets’ which focus on different aspects of the monitoring system. This dashboard will present two main elements:
1. Status – The first element is the summary rating dashlets covering monitoring Compliance and Risk. These present a summary of all the current data in the monitoring system to let you know whether they are doing what they are supposed to do, and secondly if there are any open monitoring records in the system which may be increasing risk.
2. Key Data and Trends – The second element you will find are several new dashlets that present the most important activity data relating to monitoring records. For example, you will see in a clear and intuitive way information on the number of monitoring records that are open and overdue.
1. Open Monitoring Records
The dashlet displays analysis on the total number of open monitoring records, along with the total overdue and those which have a significant risk assigned to them. The dashlet also provides a breakdown of the actions by their source monitoring programme.
1. The number of open audit records.
2. The number of open records which are overdue.
3. The number of overdue records which carry a significant risk e.g. medium or high risk.
4. The graph displays the monitoring programmes from which the open records were generated from and the quantity that is open. You can click on the bar to access the programme.
2. Monitoring Program Compliance
The Compliance dashlet displays the current compliance rating of the monitoring module. Compliance is a measure of all the activities which should be currently completed. For example, if there are 100 monitoring actions due for completion and only 50 are completed, then you will be operating at a 50% compliance rating. You are aiming for 100% compliance.
If the monitoring module is below 33% compliance, the current compliance rating bar will appear red. Between 33% and 66% the bar will appear orange and above 66% the bar will appear green.
3. Monitoring Programs Risk
The Risk dashlet displays the current risk rating of the monitoring module. Risk is a measure of all the activities which have been risk assessed as being significant and which should be currently completed. For example, if there are 100 significant risk monitoring actions due for completion and only 50 have been completed, then the monitoring module will be operating at a 50% risk rating. You are aiming for 0% risk.
If the monitoring module is below 33% risk, the current risk rating bar will appear green. Between 33% and 66% the bar will appear orange and above 66% the bar will appear red.
4. Overdue Monitoring Records
The dashlet displays analysis on all actions which have become overdue.
1. The dashlet displays the number of overdue actions and which of these overdue actions carry a significant risk.
2. The dashlet will display the source of the overdue actions by programme. You can click on the source bar to directly take you to the source programme. You can hover over the bar to see the exact quantity of overdue records generated from the programme.
3. The bottom of the dashlet displays the days overdue. Displayed in orange is the number of actions over due by 15+ days, displayed in blue is the number of actions overdue between 8 - 14 days and displayed in grey is the number of actions overdue by 1-7 days.
5. Monitoring Program Alerts
The dashlet displays analysis on the alerts which have been triggered in the last 24 hours from the monitoring module. The dashlet also displays the most recent alerts.
1. The volume of alerts that have been fired in the past 24 hours is displayed here.
2. Special emphasis is given to alerts with a significant risk. You can see how many of the alerts fired carry a significant risk.
3. Two graphs display the hour at which the alerts were fired, and the quantity fired. The graph to the left shows significant risk alerts. Hovering over the bar shows you how many alerts were fired.
4. The 10 most recently posted alerts are also indicated for easy linking to the relevant record. You can click on the alert to access the source. Alerts that carry a significant risk are highlighted in orange.
6. Monitoring Tests by Result
The dashlet displays analysis on the total number of completed monitoring tests in the last 12 months and shows the number that have failed and the total percentage of records that failed in the last 12 months.
1. The total number of completed monitoring tests in the last 12 months.
2. The total number of monitoring tests that failed in the last 12 months.
3. Monitoring tests failure rate for the last 12 months.
4. The graph shows the number of failed tests by week for the last 8 weeks. You can hover over the plotted points to see the exact quantity of failed tests.
5. The graph shows the programmes from which failed tests came from and the quantity of failed tests from that programme. You can click on the bar to access the programme.
7. Tests Out-of-Specifications
1. The total number of monitoring tests out of specification.
2. The total number of monitoring tests in the warning zone.
Tests Out-of-Control (SPC)
1. The total number of monitoring tests out of control i.e. tests out of control based on SPC rules.
8. Recent Monitoring Activities
The dashlet displays analysis on the volume of activity in the monitoring module based on the number of actions completed such as records and workflow stages. An activity is a stamp on a stage of a record.
1. This is the total number of stamps created on records in the monitoring module over the last 7 days.
2. This is the total number of stamps created on monitoring records over the past 7 days which have a significant risk.
3. The graph displays the volume of monitoring record stamps by week. Hover over the plotted points to see the exact number of actions. The chart will display data for the last 12 weeks.
4. The 10 most recent monitoring records that have been stamped by users are listed here. You can click on the name of the record to access the record. Records that carry a significant risk are highlighted in orange.
9. Monitoring Tests Volume
The monitoring tests volume dashlet displays analysis on the total number of tests generated in the past 12 months.
1. The total number of monitoring tests created in the last 12 months.
2. Of all the tests created in the past 12 months, the quantity of tests identified as having a significant risk is displayed here.
3. The graph displays the number of monitoring tests created by month for the past 12 months. You can hover over the points on the graph to see the exact quantity created for that month.
10. Open Monitoring Records by Stage
This dashlet displays analysis on the total number of open monitoring records by their stage in the record workflow as a percentage.
1. Monitoring records are broken into workflow stages. For open monitoring records, here you will see the stages that the records are in.
2. The graph shows the percentage of open monitoring records that are in each workflow stage. In the above example 38% of open records are in the Verification stage.