User GuideFood Safety Planning Module TasksRisk Assessment Model (New)

Risk Assessment Model (New)

1. How to add a Risk Assessment Model

To add a Risk Assessment Model you can traverse through the following path:

Risk > Food Safety Plan > Add Model > Risk Assessment Model

2. Create a Risk Assessment Model

2.1 Model Details

1. Name: The name of the Risk Assessment (RA) Model. This will be name that appears when selecting a model in a Program.

2. Folder: Which folder you would like to save this RA Model under. Grouping similar entities in the same folder is recomended in Safefood 360 for ease of selection.

2.2 Risk Criteria

Here you define the criteria that will be assessed during your risk assessment. Any number of criteria can be defined, only one criteria is expanded on here. This risk criteria will be used in a criteria based model. A matrix based model is expanded on here.

1. Name: This is the name of the criteria to be defined.

2. Guidance / Procedure: Documents with guidance data can be selected e.g. data on high risk countries. These documents are contained in the Documents Module.

3. Name: Input the description of the risk criteria e.g. Yes, No, Common, >50,000, Number of recalls (1) etc.  

4. Risk Value: This is the numerical value that the risk corresponds to. The higher the risk value, relative to the maximum risk value, the higher the risk associated with that rating.

5. Add Line: Click to add a line for an additional rating value.

6. Add Criteria: Click to add an additional Risk Criteria. There is no limit to the number of criterion you can add.

2.3 Risk Rating Details

1. Basis Of Calculation: Check the required function to define if the calculations should be Addition (Criteria Model) or Multiplication (Matrix Model). If "Addition" is selected, then the Max Risk Values will be summed, if "Multiplication" is selected then the Max Risk Values will be multiplied.

2. Category: The name of each criterion defined in the previous sections is collected in the table automatically.

3. Max Risk Rating: Displays the maximum rating assigned to this criterion.

4. Percentage: Displays the percentage of the total risk rating assigned to this criterion.

2.4 Risk Rating

1. Risk: Enter the designated risk e.g. High, Medium, Low. Always start with the lowest risk and work towards the highest risk.

2. Range (From / To): Here you can denote what range each risk corresponds to. The system automatically calculates the maximum value which is the sum (since addition was selected) of the maximum risk values found in the Risk Criteria Summary table.

3. Colour: Define the colour to be displayed for the rating. We recomend using light colours as text will be displayed over this colour when this RA model is implemented. See here for an example.

4. Description: Provide a full description of the Risk Rating to ensure full understanding and if actions or controls are required

5. Significant: Select whether the risk rating is significant or not. A significant risk is one that will require some control action and will therefore open the Control section of the assessment workflow in Food Safety Planning and Supplier Control.

6. Add Line: Click to add a line for an additional rating description.

2.5 Uncertainty Detail

1. Uncertainty Detail: If you wish to have uncertainty part of your risk assessment tick the uncertainty detail box. This section is optional. It is designed to correct the risk rating based on the quality and accuracy of the data used to calculate the risk. Poor quality data or subjective assessment increases the uncertinty of a risk assessment.

2. Type: Enter Uncertainty Type name and description. Provide sufficient detail to allow the user to identify the correct uncertainty level.

3. Percentage: This is the percentage of uncertainty. Note that this value will be added to the risk criterion rating in the final risk assessment to account for the increased risk due to gaps in data. The user should assign a high value where there is a high level of uncertainty e.g. poor quality or no data, and a lower value where the assessment is based on high quality published data.

4. Add Line: You can add as many uncertainty types as required by clicking on "Add Line".

3. Matrix Based

This section expands on Matrix Based Risk Assessment in contrast to the section above that expands on Addition Based Risk Assessment. The Risk Criteria structure is the same for a Matrix Based RA, except that it is recomended to use at least two Risk Criterion for a Matrix Based RA.

3.1 Matrix Risk Rating Details

1. Basis of Calculation: Check the required function to define if the calculations should be Addition (Criteria Model) or Multiplication (Matrix Model).

2. Category: The name of each criterion defined in the previous section is collected in the table.

3. Risk Value: Displays the maximum rating assigned to this criterion.

4. Percentage: Displays the percentage of the total risk rating assigned to these criterion. This is calculated automatically.

3.2 Matrix Risk Rating

1. Risk: Enter the risk designation e.g. High, Medium, Low.

2. Range (From / To): Here you can denote what range each risk corresponds to. The system automatically calculates the maximum value. Since multiplication was selected in the example above, the maximum value is 25 (5 x 5) which is taken from Risk Rating Details.

3. Colour: Define the colour to be displayed for the rating. We recomend using light colours as text will be displayed over this colour when this RA model is implemented. See here for an example.

4. Description: Provide a full description of the Risk Rating to ensure full understanding and if actions or controls are required.

5. Significant: Select whether the risk rating is significant or not. A significant risk is one that will require some control action and will therefore open the Control section of the assessment workflow in Food Safety Planning and Supplier Control.

6. Add Line: Click to add a line for an additional rating description.

4. Risk Assessment Models in Practice: Supplier Assessment Records

Below is a video that explains how Risk Assessment Models are applied in a Safefood 360° record.