Add a Risk Assessment Model

Below are instructions on how to build a risk assessment model. The below show how to build a criteria based model used in supplier/material assessments and also a matrix based model used in Food Safety/HACCP plans.

1. How to Add a Risk Assessment Model

To add a Risk Assessment Model you can traverse through the following path:

Risk > Food Safety Plan > Add Model > Risk Assessment Model

2. Create a Risk Assessment Model - Criteria Based Example for Assessments

2.1 Model Details

- - ASG :: Europe :: Bakery : Risk Assessment Model - Google Chrome

1. Name: The name of the Risk Assessment (RA) Model. This will be the name that appears when selecting a model in a program.

2. Folder: Select the folder you would like to save this RA Model under. Grouping similar entities in the same folder is recommended in Safefood360° for ease of selection.

2.2 Risk Criteria

Here you define the criteria that will be assessed during your risk assessment. Any number of criteria can be defined. These risk criteria will be used in a criteria-based model.

1. Name: This is the name of the criterion to be defined.

2. Guidance / Procedure: Documents with guidance data can be selected e.g. data on high-risk countries. These documents are selected from the documents module.

3. Name: Input the description of the risk criteria e.g. Yes, No, Common, >50,000, Number of recalls (1), etc.  

4. Risk Value: This is the numerical value that the risk corresponds to. The higher the risk value, relative to the maximum risk value, the higher the risk associated with that rating.

5. Add Line: Click to add a line for an additional rating value. 

6. Delete Risk Criteria: You can remove a criteria by clicking here.

7. Add Criteria: Click to add additional risk criteria. There is no limit to the number you can add.

2.3 Risk Rating Details

1. Basis Of Calculation: Choose the required function, to define if the calculations should be done by addition (Criteria Model) or multiplication (Matrix Model). If "Addition" is selected, then the Max Risk Values will be summed, if "Multiplication" is selected then the Max Risk Values will be multiplied.

2. Category: The name of each criterion defined in the previous sections is collected in the table automatically.

3. Max Risk Rating: Displays the maximum rating assigned to this criterion.

4. Percentage: Displays the percentage of the total risk rating assigned to this criterion.

2.4 Risk Rating

1. Risk: Enter the designated risk e.g. High, Medium, or Low. Always start with the lowest risk and work towards the highest risk.

2. Range (From/To): Here you can denote what range each risk corresponds to. The system automatically calculates the maximum value which is the sum (since addition was selected as basis of calculation) of the maximum risk values found in the Risk Criteria Summary table.

3. Colour: Define the colour to be displayed for the rating. We recommend using light colours as the text will be displayed over this colour when the RA model is implemented. Click here for an example.

4. Description: Provide a full description of the Risk Rating to ensure full understanding and if actions or controls are required.

5. Significant: Select whether the risk rating is significant or not (Yes or No). A significant risk outcome will open a decision tree stage (if enabled in the assessment workflow) to determine if controls are required.

6. Add Line: Click to add a line for an additional rating description.

2.5 Uncertainty Detail

1. Uncertainty Detail: If you wish to have uncertainty part of your risk assessment, tick the uncertainty detail box. This section is optional. It is designed to correct the risk rating based on the quality and accuracy of the data used to calculate the risk. Poor quality data or subjective assessment increases the uncertainty of a risk assessment.

2. Type: Enter the uncertainty type name and description. Provide sufficient detail to allow the user to identify the correct uncertainty level.

3. Percentage: This is the percentage of uncertainty. Note that this value will be added to the risk criterion rating in the final risk assessment to account for the increased risk due to gaps in data. The user should assign a high value where there is a high level of uncertainty e.g. poor quality or no data, and a lower value where the assessment is based on high quality published data.

4. Add Line: You can add as many uncertainty types as required by clicking on, "Add Line".

3. Create a Risk Assessment Model - Matrix Based

This section expands on Matrix based risk assessment models in contrast to the section above that expands on Addition based risk models. The Risk Criteria structure is the same for a Matrix based model, except that it is recommended to use at least two risk criteria for a Matrix based model.

3.1 Model Details

- - ASG :: Europe :: Bakery : Risk Assessment Model - Google Chrome

1. Name: The name of the Risk Assessment (RA) Model. This will be the name that appears when selecting a model in a program.

2. Folder: Select the folder you would like to save this RA Model under. Grouping similar entities in the same folder is recommended in Safefood360° for ease of selection.

3.2 Risk Criteria

- - ASG :: Europe :: Bakery : Risk Assessment Model - Google Chrome

Here you define the criteria that will be assessed during your risk assessment. In a matrix based model used in HACCP, generally there will be two criteria e.g. probability by severity.

1. Name: This is the name of the criterion to be defined.

2. Guidance / Procedure: Documents with guidance data can be selected e.g. data on high-risk countries. These documents are selected from the documents module.

3. Name: Input the description of the risk criteria e.g. Yes, No, Common, >50,000, Number of recalls (1), etc.  

4. Risk Value: This is the numerical value that the risk corresponds to. The higher the risk value, relative to the maximum risk value, the higher the risk associated with that rating.

5. Add Line: Click to add a line for an additional rating value. 

6. Delete Risk Criteria: You can remove a criteria by clicking here.

7. Add Criteria: Click to add additional risk criteria. There is no limit to the number you can add.

3.3 Risk Rating Details

1. Basis of Calculation: Check the required function to define if the calculations should be Addition (Criteria Model) or Multiplication (Matrix Model).

2. Category: The name of each criterion defined in the previous section is collected in the table.

3. Risk Value: Displays the maximum rating assigned to each criterion.

4. Percentage: Displays the percentage of the total risk rating assigned to each criterion. This is calculated automatically.

3.4 Risk Rating

1. Risk: Enter the risk designation e.g. High, Medium, Low, etc.

2. Range (From / To): Here you can denote what range each risk corresponds to. The system automatically calculates the maximum value. Since multiplication was selected in the example above, the maximum value is 25 (5 x 5) which is taken from Risk Rating Details.

3. Colour: Define the colour to be displayed for the rating. We recommend using light colours as the text will be displayed over this colour when this RA model is implemented. 

4. Description: Provide a full description of the Risk Rating to ensure full understanding and if actions or controls are required.

5. Significant: Select whether the risk rating is significant or not (Yes or No). A significant risk outcome will open a decision tree stage in the food safety plan.

6. Add Line: Click to add a line for an additional rating description.

3.5 Uncertainty

- - ASG :: Europe :: Bakery : Risk Assessment Model - Google Chrome

1. Uncertainty Detail: Uncertainty is not required for a matrix based model used in Food Safety Plans (This is an optional section designed to correct the risk rating based on the quality and accuracy of the data used to calculate the risk. Poor quality data or subjective assessment increases the uncertainty of a risk assessment - this is generally set for risk models that are criteria based for assessing supplier/materials).

4. Risk Assessment Models in Practice: Supplier Assessment Records

Below is a video that explains how Risk Assessment Models are applied in a Safefood360° record.