Data Types
This article highlights the relationship between the various data types in Safefood 360° which include Programmes, Plans, Records, and Entities. These are integral components of your Food Safety Management System and it is important to understand them.
1. Programmes
Programmes are the work templates you can create in Safefood 360° which answer the questions;
- What needs to be done?
- Who needs to do it?
- How often does it need to be done?
- And to what specification?
You will find programmes in most modules in the application. Examples include Calibration Programmes, Cleaning Programmes, Pest Inspection Programmes, Internal Auditing Programmes, and many more.
2. Plans
Once you have created and saved a programme it can be found on the plan tab for that specific module. The purpose of Plan tabs is to provide users and their auditors with key information which indicates that the requirements of the system are planned and up to date. The plan presents all of your programmes in one location and importantly shows when the programme was last conducted, and when it is next due. You will also find a copy of your plan in the reports tab.
3. Records
When you save a programme, the repeat frequency you specify will create the required record and at the required time. This happens automatically and without any user intervention. These records are essentially offspring of the programme and inherit all of the attributes you defined when setting up your program. You can also create records outside of the programme frequency by clicking the appropriate action button in each module.
4. Entities
Entities refer to the static underlying objects in the application which include Employees, Customers, Suppliers, Items of Equipment, Products, Materials, and all the other entities you will find under the Master Data center.
5. A Working Example
In the cleaning module, you can add a Cleaning Programme. In doing so you will be asked to select the Person Responsible for cleaning (Entity), the items to be cleaned (Entity), as well as any chemicals (Entity), used during the cleaning. When you save your programme you will find it in your Cleaning Plan which will monitor the next due date that a record must be conducted before. As the programme becomes due it will automatically generate your Cleaning Record for completion which you will find in the Actions Tab.